1. Purpose of the Council
The Council of Principal Investigators consists of individuals elected to represent Principal Investigators (PIs) from members of the Texas A&M University research community. The Council is committed to the continued improvement of the research environment for students, faculty, and staff. Specifically, the CPI and the PIs it represents, endeavor to work with administration to provide an effective and efficient university organization, to achieve the goal of being nationally recognized and competitive in research and teaching.
The Council meets monthly to address specific issues concerning the research and graduate environments. Appropriate recommendations are discussed with and implemented through the appropriate organizations or administrative offices.
Members of the Council are elected representatives of the Principal Investigators from various units of the Texas A&M research community. As such, it is the responsibility of Council Members to maintain an effective dialogue with their constituents.
A. Definition of Principal Investigator. The Council of Principal Investigators defines a Principal Investigator (PI) as any full-time member of Texas A&M University, The Texas A&M Health Science Center, The Texas Transportation Institute, Texas AgriLife Research or Texas Engineering Experiment Station who is a PI or Co-PI on at least one externally reviewed and funded project or grant within the previous three years.
B. Meetings. Meetings shall be open to all observers, but only Council Members or their Alternates may vote. Meetings will generally be informal, but at the request of the majority of the Council Members present, the operating procedures adopted by the Faculty Senate, or other procedures as agreed upon by those present, will be followed. Minutes of meetings will be kept by the Program Coordinator. Following approval of the Officers, minutes will be approved by the Council and made available to all Principal Investigators and University and System administrators.
C. Quorum. A quorum shall consist of at least 50 percent of the members of the Council.
D. Elections. Elections to replace Council Members whose terms have expired or to fill other vacancies will be held in the spring semester of each year, after compilation of the census of Principal Investigators. The Chair of the Council shall inform all Principal Investigators in those units that have expired terms or unfilled seats of the need for nominations. The Program Coordinator shall compile the list of nominees and prepare separate ballots for each unit with vacancies, and shall send a ballot to each Investigator on that unit's census list. Where multiple vacancies exist, the voters shall have as many votes as there are vacancies.. The nominees receiving the most votes will be named Council Members until all vacancies have been filled.
E. Census of Principal Investigators. A census shall be conducted annually by the Program Coordinator to update the list of eligible Investigators for each unit.
F. Allocation of Seats. The Executive Committee will annually review the census data and determine seats by unit based on proportional representatives of the total number of Principal Investigators obtained in the census. Each unit shall hold at least one seat on the council. The total number of Council Members will be maintained between 40-50, as determined by the Executive Committee.
G. Membership Term and Limits. Membership on the Council shall be for a three-year term. No member may be elected to serve more than two consecutive three-year terms. This rule is excepted if the Vice Chair's term on the Council expires during the year that the Member serves as Vice Chair or Chair. In this case, the Vice Chair's term will be extended to the end of the term as Immediate Past Chair.
H. Transfers and Reappointment. Any Council Member who transfers from one unit to another will retain a seat on the Council for the balance of the elected term. If that Council Member was the only representative of a unit, the now unrepresented unit will be entitled to elect a new representative at the next election, and in the interim, the transferring Council Member will be replaced by an Alternate from the unrepresented unit. If the census leads to changes in the number of Principal Investigators such that a unit has too many seated representatives, those Council Members will serve out their terms on the Council.
I. Alternates. If a Council Member has an extended time conflict arise (e.g. teaching commitment at the time of Council meetings, sabbatical, extended travel, illness, etc.) such that the Member is unable to attend two or more consecutive meetings, the Member will enlist an Alternate from the Member's unit and notify the Program Coordinator of the conflict and the Alternate. If the Member is unable to enlist an Alternate, the Chair may do so.
J. Failure to Participate. Any Council Member who fails to attend any four meetings in a year, and also fails to enlist an Alternate from the Member's unit, may be replaced by an Alternate from the Member's unit until the next election with approval of the Chair.
3. Council Officers and Committees
A. Officers. Officers of the Council are: Chair, Vice Chair, and Immediate Past Chair.
1. Selection of Officers. The Vice Chair will be elected to a one-year term which coincides with the September-August fiscal year. The Vice Chair will serve a one-year term as Chair, followed by a one-year term as Immediate Past Chair. Nominations for Vice Chair will be solicited from Council Members after completion of annual CPI elections. The Vice Chair is elected by the Council in the Spring. In the event of a vacancy in the office of Vice Chair, a special election will be conducted to fill the office with a Council Member for the remainder of the vacated term. The Program Coordinator is a permanent staff position assigned to the Council and is not a voting member.
2. Duties of Officers. The Chair will preside over meetings and serve as liaison between the Council and the University community. The Chair will call the meetings and, in concert with the Executive Committee, establish the agenda. The Chair will insure that the census is conducted and elections held. The Vice Chair shall serve in the Chair's absence and shall assume the Chair if the Chair can no longer serve. The Immediate Past Chair provides historical perspective and continuity between the previous and present year's activities of the Council. The Officers will complete a yearly summary of Council activities.
B. Executive Committee. An Executive Committee will advise the Chair on Council activities. The Executive Committee will be comprised of the Chair, Vice Chair, Immediate Past Chair, and Council Members that are recommended by the Chair and ratified by the Council.
C. Ad hoc Subcommittees. May be created when needed to address issues of importance to the CPI. Composition and supervision of the ad hoc committees will be done under the discretion of the Chair and advisement by the Executive Committee.
4. Changes to the Bylaws
These rules and operating procedures can be changed by majority vote of a quorum at any Council meeting. Recommendations for changes must be presented to the chair one week prior to the Council meeting to be included on the meeting agenda.
Adopted December 14, 1989
Revised September 13, 1990
Revised March 12, 1992
Revised January 1996
Revised February 1998
Revised September 1998
Revised May 2001
Revised May 2008